12112 Records management technicians

What this occupation covers

Records management technicians operate and maintain systems for the collection, classification, retrieval and retention of records, images, documents and information. They are employed throughout the private and public sectors.

Official main duties

The NOC profile lists 7 main duties for this code.

• Implement and update records classification, retention and disposal scheduling plans
• Classify, code, cross-reference, log and store records
• Develop document inventories and maintain indexes for classification systems
• Operate information retrieval systems to research and extract records according to established guidelines in response to requests
• Label, prepare and transfer information files according to established records management life-cycle procedures and schedules
• Maintain access lists for security classified records
• Compile statistics and reports on activities within records management services.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 2 of its 7 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 12111 Health information management occupations
• 14100 General office support workers
• 52100 Library and public archive technicians
• 11201 Professional occupations in business management consulting
• 12010 Supervisors, general office and administrative support workers

Excluded from this code

• Health information management occupations (See 12111 Health information management occupations)
• Health records clerk (See 14100 General office support workers)
• Library and public archive technicians (See 52100 Library and public archive technicians)
• Records management specialist (See 11201 Professional occupations in business management consulting)
• Records management supervisor (See 12010 Supervisors, general office and administrative support workers)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

document management technician · document technician · documentation technician · information management technician · microfilm camera operator · microfilm mounter · microfilm records searcher · microfilmer · records classifier · records digitizing technician · records management technician · records technician · technical indexer - records and file management

Employment requirements

• Records management technicians usually require completion of a two- to three-year college program in information or records management technology.
• Two to three years' experience in a records management environment may be required.