13101 Property administrators

What this occupation covers

Property administrators perform administrative duties and coordinate activities related to the management and rental of investment property and real estate on behalf of property and strata property owners. They are employed by property, real estate and strata services management companies, property development companies and by government.

Official main duties

The NOC profile lists 7 main duties for this code.

• Negotiate or approve rental or lease of various properties in a portfolio on behalf of property owners and ensure that terms of lease agreement are met
• Prepare and administer contracts for provision of property services, such as cleaning and maintenance, security services and alarm systems
• Coordinate the implementation of repairs, maintenance and renovations carried out on buildings and monitor progress and cost of work for property owners
• Compile and maintain records on operating expenses and income, prepare reports and review rents to ensure they are at market value
• Ensure that trouble calls received from clients or tenants are acted upon
• Administer damage deposits
• May hire and supervise rental agents, property clerks, building superintendents or other support staff performing operational, clerical or maintenance duties.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 2 of its 7 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 73201 General building maintenance workers and building superintendents
• 70012 Facility operation and maintenance managers
• 63101 Real estate agents and salespersons

Excluded from this code

• Building superintendent (See 73201 General building maintenance workers and building superintendents)
• Facility operation and maintenance managers (See 70012 Facility operation and maintenance managers)
• Real estate agents and salespersons (See 63101 Real estate agents and salespersons)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

accommodation coordinator · accommodation officer · accommodation planning officer · apartment rental agent · building managing supervisor · chief of property management · commercial building rental agent · commercial property manager · housing development officer · housing project manager · landlord/landlady · leasing and development officer - public works · property acquisitions area manager · property administrator · property leasing coordinator · property management agent · property management officer · property management operations coordinator · property rental agent · property rental coordinator · property rentals manager · property section head · real estate rental agent · rentals agent

Employment requirements

• Completion of secondary school is required in all provinces and territories except for British Columbia.
• A language proficiency index is required in British Columbia.
• Property administrators must be a minimum of nineteen years of age in British Columbia.
• Completion of training courses or a vocational program in property or strata management or real estate may be required.
• Several years of administrative experience as a property clerk, contract clerk, or administrative officer are usually required.
• Strata property managers must hold a licence in British Columbia.