14111 Data entry clerks

What this occupation covers

Data entry clerks input coded, statistical, financial and other information into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools. They are employed in the private and public sectors.

Official main duties

The NOC profile lists 6 main duties for this code.

• Receive and register invoices, forms, records and other documents for data capture
• Input data into computerized databases, spreadsheets or other templates using a keyboard, mouse, or optical scanner, speech recognition software or other data entry tools
• Import and/or export data between different kinds of software
• Verify accuracy and completeness of data
• Identify, label and organize electronic storage media
• Maintain libraries of electronic storage media.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 2 of its 6 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 14100 General office support workers
• 12010 Supervisors, general office and administrative support workers

Excluded from this code

• General office support workers (See 14100 General office support workers)
• Supervisors, general office and administrative support workers (See 12010 Supervisors, general office and administrative support workers)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

computer equipment operator · computer terminal operator · data control clerk · data entry clerk · data entry operator · data entry verifier-operator · data input clerk · data processing control clerk · data processing verifier · data processor · electronic data-processing (EDP) equipment operator · interpreting machine operator - data entry · payment entry clerk · payment input clerk

Employment requirements

• Completion of secondary school may be required.
• College or other courses in data entry may be required.