14301 Correspondence, publication and regulatory clerks

What this occupation covers

Correspondence, publication and regulatory clerks write correspondence, proofread material for accuracy, compile material for publication, verify, record and process forms and documents, such as applications, licences, permits, contracts, registrations and requisitions, and perform other related clerical duties in accordance with established procedures, guidelines and schedules. They are employed by newspapers, periodicals, publishing firms and by establishments throughout the private and public sectors.

Official main duties

The NOC profile lists 8 main duties for this code.

• Receive customers' orders for classified advertising, write and edit copy, calculate advertising costs and bill customers.
• Write business and government correspondence such as replies to requests for information and assistance, damage claims, credit and billing enquiries and service complaints.
• Assist in the preparation of periodicals, advertisements, catalogues, directories and other material for publication
• Verify facts and conduct research
• Read material prior to publication to detect and mark for correction any grammatical, typographical or compositional errors.
• Read newspapers, magazines, press releases and other publications to locate and file articles of interest to staff and clients.
• Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions and other forms and documents in accordance with established procedures using processing systems
• Authorize and issue licences, permits, registration papers, reimbursements and other material after requested documents have been processed and approved.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 2 of its 8 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 11202 Professional occupations in advertising, marketing and public relations
• 12012 Supervisors, library, correspondence and related information workers

Excluded from this code

• Professional occupations in advertising, marketing and public relations (See 11202 Professional occupations in advertising, marketing and public relations)
• Supervisors, library, correspondence and related information workers (See 12012 Supervisors, library, correspondence and related information workers)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

administrative contract clerk · advertising assistant · advertising clerk · advertising space measurer · application clerk · archives clerk · authorization clerk · brand recorder · business documentalist · by-law clerk · catalogue compiler · classified advertising clerk · clipping marker · compiler · composing room proofreader · construction permits clerk · contract clerk · copy holder · copyright clerk · correspondence clerk · correspondence review clerk · customs and excise clerk · customs clerk · directory clerk

Employment requirements

• Completion of secondary school is required.
• Additional courses or a diploma in writing, journalism or a related field may be required.
• Previous clerical or administrative experience may be required.