40020 Administrators - post-secondary education and vocational training

What this occupation covers

Administrators in post-secondary education and vocational training include faculty administrators and registrars of colleges or universities and administrators of vocational training schools. Faculty administrators manage the academic and related activities of faculties of colleges or universities. Registrars manage registration activities and academic records systems of colleges or universities. Administrators of vocational training schools manage the operations of vocational schools specializing in trades, technology, business or other vocational subjects.

Official main duties

The NOC profile lists 15 main duties for this code.

• Plan, organize, direct, control and evaluate academic and related activities of a college or university faculty
• Recommend and approve faculty appointments
• Recommend curriculum revisions and additions and approve scheduling of courses
• Direct, through subordinate staff, activities such as research and curriculum development
• Plan, administer and control budgets for projects, programs, support services and equipment
• Advise president or rector of university or college
• Participate in activities of various faculty and college committees.
• Plan, organize, direct, control and evaluate the registration activities and academic records system of a college or university
• Review registration statistics and consult with faculty officials to develop registration policies
• Direct activities of staff and others engaged in compiling information on courses, schedules and requirements for admission and graduation.
• Plan, organize, direct, control and evaluate the activities of a private college or institute specializing in trades, technology or business
• Develop curriculum for training programs
• Consult with government regulatory and licensing agencies to ensure conformance to provincial standards
• May recruit and hire teachers and other staff
• May teach.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 3 of its 15 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 41210 College and other vocational instructors
• 60040 Managers in customer and personal services
• 00013 Senior managers - health, education, social and community services and membership organizations
• 40021 School principals and administrators of elementary and secondary education
• 41200 University professors and lecturers

Excluded from this code

• College and other vocational instructors (See 41210 College and other vocational instructors)
• Managers in customer and personal services (See 60040 Managers in customer and personal services)
• Rector - education (See 00013 Senior managers - health, education, social and community services and membership organizations)
• School principals and administrators of elementary and secondary education (See 40021 School principals and administrators of elementary and secondary education)
• University president (See 00013 Senior managers - health, education, social and community services and membership organizations)
• University professors and lecturers (See 41200 University professors and lecturers)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

academic dean - college or university · admissions director - post-secondary education · adult education dean · assistant dean - college or university · associate registrar · aviation school manager · business college director · business school director · business school manager · business school principal · centre assistant manager - hotel school · college director - post-secondary education · college registrar · community college dean · community college registrar · computer technology school director · dean - university or college · dean of adult education · dean of graduate studies · dean of science · dean of student activities · dean of technical and technological programs · director of admissions - post-secondary education · director of research - university or college

Employment requirements

• Faculty administrators require a graduate degree in a field related to the academic faculty and Several years of experience as a university professor or college teacher.
• Registrars require an undergraduate degree in business administration or a related field and Several years of experience in registration administration.
• Administrators of vocational training schools usually require an undergraduate degree in business administration or Expertise and certification in a subject of instruction.