13100 Administrative officers

What this occupation covers

Administrative officers oversee and implement administrative procedures, establish work priorities, conduct analyses of administrative operations and coordinate acquisition of administrative services such as office space, supplies and security services. They are employed throughout the public and private sectors. Administrative officers who are supervisors are included in this unit group.

Official main duties

The NOC profile lists 9 main duties for this code.

• Oversee and coordinate office administrative procedures and review, evaluate and implement new procedures
• Establish work priorities, delegate work to office support staff, and ensure deadlines are met and procedures are followed
• Carry out administrative activities associated with admissions to post-secondary educational institutions
• Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
• Coordinate and plan for office services, such as accommodation, relocations, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
• Conduct analyses and oversee administrative operations related to budgeting, contracting and project planning and management processes
• Assist in preparation of operating budget and maintain inventory and budgetary controls
• Assemble data and prepare periodic and special reports, manuals and correspondence
• May supervise records management technicians and related staff.

Do not copy these lines into your reference letter. The letter has to describe what you actually did, in your employer’s words. DUTYPROOF flags wording lifted from the NOC as something to review, and an officer reading a letter that mirrors the NOC reads it the same way.

What DUTYPROOF screens for

This is DUTYPROOF’s screening threshold, not IRCC’s decision. For this NOC, screening requires at least 2 of its 9 official duties to be evidenced in your own words, plus the required letter elements. IRCC asks that you performed the actions in the occupation’s lead statement and a substantial number of its main duties — so treat the duty coverage as the number that matters, not the badge.

Codes this one is confused with

The NOC profile names these itself. Choosing the wrong code of a look-alike pair is the most common way genuine work experience fails to establish eligibility.

• 10019 Other administrative services managers
• 12103 Conference and event planners
• 12100 Executive assistants
• 13101 Property administrators

Excluded from this code

• Administrative services manager (See 10019 Other administrative services managers)
• Conference and event planners (See 12103 Conference and event planners)
• Executive assistants (See 12100 Executive assistants)
• Property administrators (See 13101 Property administrators)

Job titles filed under this code

A title on this list does not by itself put your experience in this code — the duties in your letter decide that.

access to information and privacy officer · access to information officer · administration analyst · administration officer · administration services coordinator · administrative analyst · administrative coordinator · administrative officer · administrative planning officer · administrative services coordinator · administrative services officer · administrative support officer · administrative technician · admissions officer - post-secondary educational institution · band administrator · bilingual services coordinator · budget analyst · business representative - club, lodge or society · business services officer · chief invigilator · civil emergency measures officer · claims officer · communications service coordinator · Crown assets distribution officer

Employment requirements

• Completion of secondary school is required.
• A university degree or college diploma in business or public administration may be required.
• Experience in a senior clerical or executive secretarial position related to office administration is usually required.
• Project management certification may be required by some employers.